W188 N11707 Maple Road | Germantown, WI 53022 USA | Phone: (262) 255-5790 | Fax: (262) 255-7206

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Email: careers@mgsmfg.com


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Document Control Specialist

    • Job Tracking ID: 512093-614587
    • Job Location: Germantown, WI
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: June 12, 2018
    • Years of Experience: Up to 2 Years
    • Starting Date: March 29, 2018
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Job Description:

We are looking for a Document Control Specialist located in Germantown, WI.  The Document Control Specialist is responsible for managing company documents, while also ensuring their accuracy, quality, and integrity. The Document Control Specialist ensures adherence to record retention policies, batch record review, and more effectively data retrieval. This position also ensures that Certificates of Analysis (CoA) are prepared correctly and submitted to customers in a timely manner.

At MGS Mfg. Group, we are an engineering house, a toolmaker, a blow molder, an injection molder, and a custom machine builder all under one company. Through customer demand and active progression on our part, we have been expanding our services since we opened our doors in 1982. The MGS Mfg. Group adapts to the needs of our customers along with cultivating new concepts and goals within the plastic industry. Throughout our growth and constant change, we have remained a partner to our customers, suppliers, and employees by learning from them, growing with them, and most importantly, never forgetting that without them, the evolution and success of this corporation would not have been possible.

Below are the essential duties and responsibilities:

  • Know and follow all of the Company’s safety rules, such as safe work practices and standard operating procedures.  
  • Serve as a good role model to employees for safe work practices and behavior by conducting yourself professionally, keeping in mind your own safety and the safety of others. 
  • Learn and master all necessary areas of the quality system.
  • Follow Good Manufacturing Practices (GMP) and Good Documentation Practices (GDP).
  • Review production batch records in accordance with Good Manufacturing Practices (GMP) and uphold the standards of the Quality Management System (QMS).
  • Monitor processes for adherence to established procedures/regulatory compliance.
  • Compiles, reviews, and completes production batch records, including raw and test data results, in an efficient and timely manner.  Assure that any observations/deviations are properly investigated and explained.
  • File and maintain batch records in accordance with GMP and internal procedures.
  • Creates, adjusts and maintains filing systems for current and archived product master records (PMR), product history records (PHR), and batch records.
  • Maintain process window and control plan log. Ensure updates are made per the review frequency.
  • Organize completed inspection records with the production records.
  • Manages and organizes inbound and outbound product documentation.
  • Processes document change requests.
  • Prepare Certificates of Analysis (CoA) in an efficient and timely manner. Assure that all customer specific requirements are satisfied.
  • Generate C of A upon receipt of product release authorization.
  • Retain all results from outside laboratory testing.
  • Assist in the documentation and resolution of non-conformances and escalate quality concerns as needed.
  • Write/revise documents, as necessary, and in accordance to good documentation practices.
  • Assist in the generation and resolution of corrective and preventive action plans (CAPAs) as needed.
  • Assist in 2ndand 3rd party audits.
  • Act as a backup to the Document & Data Control Coordinator.
  • Any other duties as assigned.

Experience and Skills:

A qualified candidate would fulfill these requirements:

  • High school diploma or equivalent is required.
  • 2 to 4 years of experience and/or training, or equivalent combination of education and experience.
  • Experience in working with team.
  • Good working understanding of Microsoft Word, Excel, PowerPoint, and Outlook.
  • Ability to prioritize, multitask, and manage time well.
  • Excellent listening, oral, and written communication skills.
  • Extremely detail oriented.
  • Self-directed, ability to work independently, and highly-motivated.
  • Quality Control/Assurance knowledge is preferred, but not required.

To learn more about MGS Mfg. Group, go to www.mgstech.com. We offer an excellent benefits package including medical, dental, vision, 401K, disability, life, FSA, vacation, and holidays. MGS is an Equal Opportunity Employer.